Everything You Need For A Successful Bid Day

Bid day is an exciting and important event for any organization. It's a time to welcome new members, celebrate accomplishments, and set the tone for the upcoming year. To ensure a successful bid day, it's important to plan ahead and have everything you need. Here are the essential items and tips to make your bid day a memorable and smooth experience.

1. Bid Day Shirts

One of the most important aspects of bid day is the shirts. These shirts not only create a sense of unity among the members but also serve as a keepsake for the new members. Make sure to order the shirts well in advance and have them ready for distribution on bid day.

2. Bid Day Decorations

To create a festive and welcoming atmosphere, decorate your bid day location with balloons, banners, and signs. Use your organization's colors and symbols to make it personalized and memorable. Consider creating a photo booth area with props for fun pictures.

3. Bid Day Schedule

Plan a detailed schedule for bid day to ensure that everything runs smoothly. Include activities such as icebreakers, introductions, and bonding exercises. Make sure to allocate time for bid reveal and celebration. Having a well-organized schedule will help keep the event on track and ensure that all important moments are captured.

4. Bid Day Gifts

Prepare bid day gifts for the new members as a token of appreciation and welcome. These gifts can be small items like personalized keychains, water bottles, or notebooks. It's a thoughtful gesture that will make the new members feel valued and excited to be a part of the organization.

5. Bid Day Snacks and Refreshments

Keep your members energized and hydrated throughout the day by providing a variety of snacks and refreshments. Consider having a snack bar with options like fruits, granola bars, and chips. Don't forget to have plenty of water and other beverages available to keep everyone hydrated.

6. Bid Day Photography

Designate a photographer or a team of photographers to capture the special moments of bid day. These photos will serve as cherished memories for both the new members and the organization. Consider creating a shared photo album or a slideshow to share with the members after the event.

7. Bid Day Swag

Make bid day even more exciting by providing swag items like stickers, buttons, or temporary tattoos with your organization's logo or motto. These small items can create a sense of belonging and pride among the members.

8. Bid Day Safety Measures

Ensure the safety of all participants by having a plan in place. Assign designated drivers or arrange transportation for the new members. Have emergency contact information readily available and make sure all members are aware of the safety protocols.

By having all these elements in place, you can ensure a successful bid day that will leave a lasting impression on both the new members and the organization. Remember, bid day is not just about welcoming new members, but also about creating a positive and inclusive environment for everyone involved.

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